Community and stakeholder
engagement plan / report template

This template is to support engagement on your application. It can serve for both planning and reporting. You may provide information to EPA in a different format, but please address the headings below. Community engagement plans developed to meet requirement under the Mineral Resources (Sustainable Development) Act 1990 Mineral Resources (Sustainable Development) (Extractive Industries) Regulations 2019 and relevant guidelines are also acceptable.

Background

Organisation	[Insert text here] Organisation or company name
Project title	[Insert text here] Insert project or application title here
Background	[Insert text here] Provide a short summary including project background and context, relevant permission type and information about the community.

Engagement objectives

Why are you engaging?	[Insert text here] What is the purpose of your engagement?
What are your engagement objectives?	[Insert text here] What are you trying to achieve? What is the focus for engagement?

Engagement scope

What are the negotiables and non-negotiables?

Negotiables	[Insert text here] What can stakeholders influence? Check they align with your engagement objectives.
Non-negotiables	[Insert text here] What is fixed or cannot be changed? Check they align with your engagement objectives.

The IAP2 spectrum is an internationally recognised way to describe public participation.

Stakeholder analysis and level of engagement

Identify the community and stakeholders. What level of engagement can you provide?

Stakeholder name	Role	Interest / Impact	Level of engagement	Relationship Lead
[Insert text here]	[Insert text here]	[Insert text here]	[Insert text here] Inform, consult, involve, collaborate or empower.	[Insert text here]
[Insert text here]	[Insert text here]	[Insert text here]	[Insert text here] Inform, consult, involve, collaborate or empower.	[Insert text here]
[Insert text here]	[Insert text here]	[Insert text here]	[Insert text here] Inform, consult, involve, collaborate or empower.	[Insert text here]

Engagement and communications methods

Choose engagement methods and communication tools relevant to engagement phase.

Engagement phase	What’s the purpose	Stakeholder name	Communication or engagement methods
Notify / Invite Engage Report back	[Insert text here] What is the purpose?	[Insert text here] Who is the target audience?	[Insert text here] What method will be used?
Notify / Invite Engage Report back	[Insert text here] What is the purpose?	[Insert text here] Who is the target audience?	[Insert text here] What method will be used?
Notify / Invite Engage Report back	[Insert text here] What is the purpose?	[Insert text here] Who is the target audience?	[Insert text here] What method will be used?

Action plan

The sequence of actions that supports the engagement plan.

Action	Method	Responsibility	Date	Status
[Insert text here] What is the communications or engagement activity?	[Insert text here] How will it be delivered?	[Insert text here] Who is responsible?	[Click to add date]	[Insert text here]
[Insert text here] What is the communications or engagement activity?	[Insert text here] How will it be delivered?	[Insert text here] Who is responsible?	[Click to add date]	[Insert text here]
[Insert text here] What is the communications or engagement activity?	[Insert text here] How will it be delivered?	[Insert text here] Who is responsible?	[Click to add date]	[Insert text here]
[Insert text here] What is the communications or engagement activity?	[Insert text here] How will it be delivered?	[Insert text here] Who is responsible?	[Click to add date]	[Insert text here]

Issues summary

What are the key issues raised by community and stakeholders during engagement?

Issue name	Description	Mitigation	Response
[Insert text here] What is the issue?	[Insert text here] Describe the issue	[Insert text here] Have you addressed the issue?	[Insert text here] Have you responded to community who raised the issue?
[Insert text here] What is the issue?	[Insert text here] Describe the issue	[Insert text here] Have you addressed the issue?	[Insert text here] Have you responded to community who raised the issue?
[Insert text here] What is the issue?	[Insert text here] Describe the issue	[Insert text here] Have you addressed the issue?	[Insert text here] Have you responded to community who raised the issue?
[Insert text here] What is the issue?	[Insert text here] Describe the issue	[Insert text here] Have you addressed the issue?	[Insert text here] Have you responded to community who raised the issue?

Engagement risk management

Document engagement risks.
This is for your internal use and does not need to be reported to EPA.

Issue	Likelihood	Mitigation
Community risk	[Insert text here] What is the risk or issue?	[Insert text here] How likely to happen?	[Insert text here] What will we do about it?
Stakeholder risk	[Insert text here] What is the risk or issue?	[Insert text here] How likely to happen?	[Insert text here] What will we do about it?
Organisational risk	[Insert text here] What is the risk or issue?	[Insert text here] How likely to happen?	[Insert text here] What will we do about it?

Engagement evaluation

Decide what success looks like and how you will measure it.
This is for your internal use and does not need to be reported to EPA.

Objective	Evaluation baseline	Evaluation indicator	Evaluation measure
[Insert text here] What was the original objective you are measuring against?	[Insert text here] What will you evaluate against?	[Insert text here] What indicator of success?	[Insert text here] What is the target of success?

Roles and responsibilities

Document engagement roles and responsibilities within your organisation.
This is for your internal use and does not need to be reported to EPA.

Who?	Engagement role	Core responsibilities
[Insert text here]	[Insert text here]	[Insert text here]
[Insert text here]	[Insert text here]	[Insert text here]
[Insert text here]	[Insert text here]	[Insert text here]
[Insert text here]	[Insert text here]	[Insert text here]
[Insert text here]	[Insert text here]	[Insert text here]